THE BID/NO-BID DECISION FRAMEWORK

Submitting a tender takes time, effort and resources — often hundreds of hours across planning, pricing and documentation. Before you dive in, ask the question every successful supplier knows by heart: Should we bid?

This guide helps you make that call confidently — and shows how BIDTEK simplifies the process with its automated Match Score.

WHY A BID/NO-BID PROCESS MATTERS

Chasing every opportunity can stretch your team and dilute quality. A disciplined Bid/No-Bid framework keeps you focused on tenders that align with your capability, capacity and strategy — producing sharper submissions and higher win rates.

STEP 1: DEFINE YOUR CRITERIA

Before reviewing any tender, agree on what “good fit” means for your business. Ask:

• Does the scope match our core capability?
• Do we meet all mandatory requirements?
• Can we deliver in the timeframe and location?
• Do we have the team, cashflow and past experience?
• Is this client strategically valuable or repeatable?

BIDTEK builds these questions into your business profile and uses them to assess each new opportunity automatically.

STEP 2: SCORE EACH OPPORTUNITY

Use a simple 5-point scale and apply weightings to reflect importance. As a guide:

Interpretation: 70%+ = Bid; 50–69% = Conditional (fix gaps first); <50% = No-Bid.

BIDTEK’s Match Score automates this evaluation using your profile, category data and historic performance to pinpoint tenders most likely to convert.

STEP 3: IDENTIFY RED FLAGS EARLY

Watch for warning signs that make a tender unsuitable:

• Unrealistic or unclear timeframes.
• Contracts with high risk or unlimited liability.
• Weak specifications or limited project detail.
• Mandatory criteria you cannot meet.

BIDTEK highlights these automatically during tender analysis so you can avoid low-value pursuits.

STEP 4: MAKE THE CALL — AND RECORD IT

Once you decide, record your reasoning. Consistency builds confidence and gives clarity for future decisions.

BIDTEK’s Decision Log captures every assessment, creating an audit trail and a reference point when similar tenders appear.

STEP 5: LEARN FROM OUTCOMES

Your Bid/No-Bid data becomes intelligence. Review what you chased, what you skipped and how you scored.

BIDTEK’s analytics track success rates against Match Scores so you can refine thresholds and continuously improve.

WHEN IN DOUBT — GO BACK TO THE NUMBERS

If a tender looks tempting but uncertain, test it against measurable data: profitability, capacity, strategic value and your Match Score. Evidence beats instinct.

THE RESULT: MORE TARGETED, MORE WINS

A disciplined Bid/No-Bid approach — powered by BIDTEK’s Match Score and analytics — means fewer wasted hours and higher win rates. Focus on opportunities that fit your business best.

MAKE YOUR NEXT DECISION COUNT

With BIDTEK, Australian businesses can make informed bidding decisions faster — based on data and experience, not guesswork. Less chasing. More winning.